MoFo Whistler 2015 Schedule

	A	B	C	D	E	F	G	H	I	J
1	MOVED TO: http://mzl.la/whistler_schedule			http://mzl.la/whistler_schedule
2				Requested Attendees					Link(s)
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4	Session Name	Wrangler	Goal (Tweet-length)	MoFos	MoCos	Proposed Day	Proposed Time Slot	Proposed Location	For session notes, advance reading, documents, etc.	Comments or Questions?

5	Science Fair	Andrew + Bobby	Webmaker for Android demo booth
6		Laura de Reynal + Andrew	Webmaker Field Research booth
7		Michelle + Andre Garzia	Mozilla Learning Networks: teach.mozilla.org, Mozilla Clubs
8		Rebecca	Fundraising / Donor Storries
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10	Operations
11	Onboarding at MoFo	Angela	Discuss what we'd like to see as MoFo's onboarding experience. Share personal experiences of the onboarding process at MoFo or elsewhere. Discuss the roles of managers, peers, teams, HR, etc in the onboarding process.	All MoFos are welcome. + Michael Aukland, Matt Thompson, Angela Plohman		Flexible	Flexible	Delta: Eagle Boardroom (holds 18)
12	Operations Team meeting with Mark	Angela		Full Operations team		Wednesday	http://mzl.la/whistler_schedule
13	Daily office hours	Michael, Pamela	Daily office hour for Finance and HR	Anyone can drop by		Wednesday	http://mzl.la/whistler_schedule
14	Operations team kick-off	Angela	Set expectations for the week, go over plan for sessions, make any adjustments, set the tone	Full Operations team
15	Adaptive Planning (Grants)	Pamela	Input grants information into Adaptive Planning sheets. Outcome: balanced budgets and data to create templates for reports	Pamela, Ruzanna
16	Adaptive Planning (Budgets)	Pamela	Input budget information into Adaptive Planning sheets. Outcome: balanced budgets and data to create templates for reports	Pamela, Alex
17	Contracts, Bugzilla, People	Pamela	Go over processes for contractors and see how it integrates with overall resource planning. Outcome: improved documented processes/documentation.	Pamela, Michael, Mandy
18	Automating Operations Processes	Pamela	Audit processes that could potentially be automated (timekeeping, PTO, etc). Outcome: list of next steps, things to research/implement.	Pamela, MIchael, Matt, Mandy (Angela nice to have)
19	Where are our files?	Pamela	Figure out where the heck are we keeping all of our stuff. Outcome: move to standardization/consolidation of files.	Angela nice to have, Pamela, Matt, Michael, Alex, Ruzanna, Mandy
20	Flowcharting basic financial processes	Pamela	Create a flowchart of all basic financial processes in MoFo. Outcome: flowchart	Pamela & Alex (1.5 hours) Pamela & Ruzanna (1.5 hours)
21	Flowcharting and creating administrative processes	Pamela	Create a flowchart of all basic administrative processes in MoFo; create new processes where needed. Outcome: flowchart and processes added to Mana (or rollout plan to getting it all documented)	Pamela and Mandy (Angela nice to have)
22	MoFo Operations + CRM (Salesforce)	Pamela	Get an overview of how Salesforce relates to our work (how it will be used for grant recording and how it's being used for fundraising). Outcome: trained operations staff, better understanding of how to use Salesforce in our team.	Adam, Pamela, Alex, Ruzanna
23	Mozilla Festival + Operations	Pamela	Understand our roles in relation to MozFest, where operations interfaces with MozFest team, figure out how we can best help the MozFest team/make things easier, understand timelines, steps, etc. Outcome: better processes and support for MozFest team; understanding of operations needs and processes.	Pamela, Sarah, Angela
24	Getting to know Adaptive Planning	Pamela	Walk through how MoCo uses Adaptive Planning	Pamela	Winnie	Flexible	Breakfast meeting
25	Reconciliation of PTO accrual account	Alex	Spend time reconciling PTO accrual account	Alex
26	HR sessions to be added by end of week	Michael	TBD	Michael, TBD
27	Learning Products
28	Breakfast meeting w. David	David	Pre-flight and set expectations for the week with David's direct reports.	David, Adam, Cassie, Simon, Andrew (+Matt if possible)		Tues	7:30 - 8:30am	Delta restaurant
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30	Engineering Team
31	Engineering Team opening Kick-Off	Simon	Primary goals for the kick-off is framing the workweek, building trust, openning lines of communication. We'll be heading offsite for the morning and doing something outside.	MoFo Engineering Team (All)		Wed	9-1pm	Outside / hike		Note: this opening kick off is longer than for other teams. Means Engineers will be unavailable to other teams until 1pm on Wed.
32	Engineering Team challenges + solutions	Simon	Engineers will brainstorm and email their top 3 challenges / pain points to Simon before Whistler. Simon will synthesize and surface the key themes for discussion. The team will spend a session developing potential solutions together. Results will be documented as a blog post + additions to the Engineering Handbook.	MoFo Engineering Team (All)		Thurs	11-1pm	Delta: Whiski Jack B (holds 36)
33	Engineering Team closing debrief	Simon	Review key learnings and next steps coming out of the week. Ensure everything is well-documented.	MoFo Engineering Team (All)		Fri	1-2pm	Delta: Whiski Jack B (holds 36)
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35
36	Design
37	Design Doodle Breakfast	Cassie & Luke	Join the design team for a morning activity to reclaim your inner child and get the creative juices flowing. Guaranteed to be hands-on, collaborative and ridiculous.	Cassie, Luke, other designers, and anyone else who's interested	All welcome!	Thursday	8-9am	Wherever breakfast is
38	Design Team opening Kick-Off: Inspired design	Cassie	Figure out how to templatize design needs, supported by an efficient process, so that we can get on to creating inspired design where it counts. We'll create a case study to demonstrate how this full process works.	MoFo Design Team (All)		Wed	9-1pm	Delta: informal space (couch, patio, etc.; first come, first served)
39	Designers in track suits	Cassie	Designers will branch out and join other teams/sessions during this time for brainstorming and visual thinking exercises, to offer support and gain deeper understanding of product plans.	Mofo Design team (all)		Wed	1-3pm
40	Design + Front-End Devs: working better together	Cassie + Simon	How can we strengthen the relationship between designers and frontend engineers to increase efficiencies and produce more outstanding user experiences.	MoFo Design Team + front-end devs (Scott, Kate, Gavin, Ali)		Thurs	3-5pm	Delta: Eagle Boardroom (holds 18)
41	Design Team closing debrief	Cassie	Review key learnings and next steps coming out of the week. Ensure everything is well-documented.	MoFo Design Team		Fri	1-2pm	Delta: informal space (couch, patio, etc.; first come, first served)
42	Product
43	Webmaker Demo on MoCo / MoFo all hands stage	Andrew + Michelle	Demo Webmaker for Android in front of all Mozillians. Tag-teaming with Michelle from LN team.	Andrew + Michelle			http://mzl.la/whistler_schedule
44	Product, Marketing and Metrics opening meet-up	Andrew	An opening kick-off to the week. Specific focus: a Go To Market review. Digging into the community-based part of the Webmaker GTM strategy in particular. What did we learn in Bangladesh? Is it replicable / sustainable in other markets? What do we want to do differently going forward? What'st he go-forward for GTM?	Andrew, Bobby, Adam, Kevin, Laura, Cecile, Ben, Amira, George (Nice-to-have)			http://mzl.la/whistler_schedule
45	Making with the new Webmaker App	Bobby	Get hands-on w. the new Webmaker for Android app. Including: specific ideas for teaching and learning activities.	All are welcome. Especially: Learning Networks Team	Also welcome		http://mzl.la/whistler_schedule
46	Webmaker for Android: design and engineering re-cap	Andrew + Matthew W	Review process and progress with Webmaker for Android designers and engineers. What did we learn? What's next?	Webmaker app dev and design team (Matthew Wilse, Ricardo, Luke, Kate, Gavin, Pomax, Cade Bobby, Kevin, Laura, Simon, Cassie, Jordan)			http://mzl.la/whistler_schedule
47	Webmaker for Desktop Kick-off	Andrew + Matthew W	An opening kick-off meeting to tee up work around Webmaker for Desktop.	Webmaker for Desktop dev and design team (Matthew Wilse, Ricardo, Luke, Kate, Gavin, Pomax, Cade Bobby, Kevin, Laura, Simon, Cassie, Jordan)			http://mzl.la/whistler_schedule
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49	Metrics & CRM (aka: Adam)
50	CRM for Mozilla Clubs	Adam	Dig into CRM requirements and next steps for the Clubs key initiative	Adam, Michelle, Hannah, Lainie + ?		Thu	11:00 AM
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52	Ad hoc metrics and CRM meetings
53	Webmaker User Support and CRM	Adam + Andrew S	How are we going to support the needs of our global users? What tools do we need? What processes do we need? How many languages do we need to speak? And so on.	Adam, Andrew, and Bobby		Fri	Breakfast
54	CRM for Hives Grants Pipeline	Adam	For Adam to understand the Hive CRM requirements WRT managing grants.	Lynn + owner(s) for Hive
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56	BSD Migration Engineering Roadmap	Adam	Work on the engineering roadmap for our move away from BSD; project estimation, and designing for developer effeciencies.	Ali, Jbuck, Mavis, Scott		Wed	1-3pm
57	CRM MoCo / MoFo Beer	Adam	How MoFo can best work with MoCo IT	Adam, David A	Sean Rich	Thu	5-7pm			Adam will book this directly
58	CRM Roadmap BSD Migration (MoCo IT plan)	Adam	Clearly define the approach/roadmap. The goal leaving Whistler is to have roadmap & milestones w/ steps locked and loaded and ready to roll.	Adam	Sean Rich, Joel B, Jessilyn D	Thu	1-3pm
59	Adam Presenting on MoCo Data Track	Adam	Topic TBC: Thu Afternoon	Adam	John Jensen + Team	Thu	3-5pm
60	Adam's Schedule / Availability		http://bit.ly/1IrVEHp
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62	Learning Networks
63	Learning Networks Scrum	Lainie	LN will do an onging scrum to organize work spints on a number of key projects decided based on team input in advance. Work will be organized and tracked on a scrum board.	LN team		Wed - Fri	All	Delta: Whiski Jack A (holds 36)
64	Supporting mentors in emerging markets	Cecile	Bring lessons from work in 12 countries with low-income people / social enterprise	Can Lainie help Cecile incorporate this into scrum board?
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66
67	Other session proposals in progress:		https://teach.etherpad.mozilla.org/whistlerplanning
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69	Fundraising
70	Fundraising Storytelling (part of Tues MoFo All Hands OR: at Science Fair)	Rebecca	Share how the MoFo story / case for support connects to our larger themes and work			Tues	During opening MoFo all hands. OR: Science Fair
71	Fundraising & Finance Systems Building	Rebecca	Map process and systems. Specific pain points we're trying to solve short-term: donation processing systems, in partnership with operations and finance. Consolidate donor data for analysis and smarter campaigns.	Adam, Pamela, Alex, Angela, Andrea		Wed	11am - 1pm
72	Fundraising Team Maker Activity	Rebecca	Do a fun DIY / maker activity (soap carving) together as a team-building exercise.	Fundraising Team		Wed	3 - 5pm	Off-site
73	Secure fundraising channel access	Rebecca	Make sure fundraising team is able to get the in-product channel access it needs to meet our fundraising goals	Rebecca, Mark Surman	Chris Beard, Jacha	Rebecca will wrangle ad hoc				Next step: Rebecca meeting w. Jacha on Monday
74	EOY Creative co-ordination w. MoCo	Rebecca	Co-ordinate with MoCo on EOY campaign for creative, decision-making, timing.	Rebecca, Mark Surman	MEM, Mary Colvig, Michaela	Thurs	1 - 3pm	TBD
75	Metrics & Evaluation: towards a social impact KPI	Lynn & Rebecca	How do we measure our impact in the world? Beyond our own internal KPIs, how do we develop our metrics and evaluation plan to strengthen our case for funders and test / strengthen our overall theory of change?	Rebecca, Lynn, Ben, Bhuvan, Chris, Matt, Adam, An-Me		Fri	10am -- 11am	Delta: Eagle Boardroom (holds 18)
76	Grants Process for Learning Networks	Lynn	Improve grant-writing process and capacity for both fundraising and LN teams.	Rebecca, Lynn, Chris, Meghan, Karen, Sam		Fri	1 - 3pm
77	Donor Journey: Individual Gifts	Rebecca	Flesh out the individual giving portion of the 2015 Fundraising Plan	Adam, Andrea
78	Gear Store	Rebecca	Pending Ops team review
79	MozFest Comms	Erika	Investigate ways to leverage internal and external resources to improve MozFest comms for attendees, media and Mozilla.	Kevin		Fri
80	Campaigning as a Fundraising Channel	Andrea	Explore ways we can use advocacy campaigns as a fundraising acquisition channel	Rebecca
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82	Mozilla Learning Strategy
83	"Mozilla Learning" drop-in / feedback / Q&A	Ben + Bhuvan	A chance to ask questions, get up to speed on the last 5 weeks of work, and get a quick summary of what the working groups have been up to.	All welcome	All welcome (?)	?	?
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85	Working Groups:		This is the mechanism to get involved in Mozilla Learning planning
86	Inclusion as an operating principle	Lynn	A brainstorming session on great programs, models, & evaluation strategies of programs that increase inclusiveness and diversity of the makers and leaders of the Web #strategy			Thursday				Lynn: please connect w. Leah, as she is also organizing a session on diversity. Might be good to compare notes. (THANK YOU - I have sent an email LMM)
87	Web Literacy and 21st Century Skills	An-Me	Share Mott and Irvine work on identifying 21st century skills, and discuss relevancy to Web Literacy Map 2.0 #strategy	CLAW has suggested doing this during MoFo All hands on Tuesday		Tues	during MoFo all hands
88	Mozilla Fellowship Plan: next steps	Dave Steer	Hack on the planning document already started. #strategy	Kaitlin (+team), Dave Steer (+team), George Roter, Ben M, Bhuvan
89	Optimizing for ass-kicking: advocacy 2.0	Ben+Dave	What does a unified advocacy framework look like? #strategy
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91	Equal rating: product, education, advocacy case study	Ben	internet.org response
92	Emerging markets: Dalberg	Corina
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94	Ben & Bhuvan are meeting w. working group to finalize these sessions Thursday.
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96	Science Lab
97	Science Lab Team opening kick-off	Kaitlin
98	Relationships KPI: definition and next steps	Kaitlin	Digging into measure contributorship and community engagement.	MSL team
99	Science Lab Team closing de-brief	Kaitlin
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